You can create hierarchies of search criteria by grouping your search terms. After you have specified three or more rows of search terms - follow these steps:

1. Select the rows to group by highlighting multiple rows with your cursor. (You must select at least two rows to create a group) Terms that belong to a group must be adjacent.

2. Choose the “Group” button and Millennium will place paraentheses around the search terms you selected.

To “ungroup” your terms - highlight the grouped rows and choose the “Ungroup” button. Millennium will remove the paraentheses around the search terms.

Have you ever had a large review file that you’d like to break down to 3,000 or 5,000 records at a time? To pull a subset of records from a larger list, take the following steps:

• Highlight an empty review file that handles only 3 or 5,000 records
• Click on “Search Records”
• Choose your record type
• Switch from “Range” to “Review”
• Select your larger review file from the list
• Click on “Search”

The system will pull the first 3 or 5,000 records into the new list. They will remain in the larger list until you remove them. You may do so by highlighting the appropriate amount and clicking the “Remove” button at the top of your original list. You will then be ready to repeat the process and extract the next batch.

To obtain a list of all the items associated with course reserves, take the following steps:

• Collect all your course records into a review file by searching for the location code associated with your institution. The criteria used to generate this list is: COURSE LOCATION between “xx” and “xxzzz”.
• You can work on this list by opening the Course record and then clicking on “Summary”. This will take you to the item in the list.

You may also choose to go into telnet and generate a list of all items associated with the course records from that review file.

To do so:

• Launch telnet and key C > C > Z.
• Key “y” to use a review file and select your review file from the list.

Additional info regarding this process may be found here:

Printing Reserve Lists

Have you ever wanted to find out which records in your collection are missing a particular OPAC message, holdings information, or virtually any other field lacking data?

To pull these records, you will go to Create Lists and begin building your query by designating the type of record that contains that particular field. For example, say you want to find all serials check-in records that lack a “LIB HAS” statement. Your query would look something like this:

Store Record Type: CHECKIN c
Term 1: CHECKIN c LOCATION equal to “xxper” (where “xxper” is your institution’s serials location code)
Term 2: CHECKIN c LIB HAS equal to “” (literally, leave the “Value A” completely blank)

This same tactic can be used to locate most empty fields within any record type. Happy hunting….

To sort the order of your Paging Slips go to Millennium “Notices” mode. Choose your list then choose “Edit” or “Create” (to create a new list). Once your list is open:

Choose the “Sort By” button. Millennium Circulation will open a new window. Entries in the Sort Notices table consist of three elements: Line - type -field

If you double-click on either “Type” or “Field” a choice box will open. Millennium Circulation displays the list of valid values for that element.

Choose the value that you want to use by clicking it.

You can then choose “Append” to add another line after the first line. Or “Inset” if you need to add a line above the previous line. (creates an entry after any previously specified criteria) or Insert (creates an entry at the currently selected line).

Choose “Save” when you are done.